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The Direct Payment (DP) form is used to reimburse UW employees for goods and services not requiring a purchase order and to make individual payments to vendors. As with any other reimbursement, receipts, itineraries, and credit card charges are typically required as a proof of payment. The Direct Payment form should also be used for advanced travel payments, like registrations and travel agency invoices.
Note: This form should be used to process payments to a vendor if you have any document stating the amount of the purchase or service to be ordered.
Instructions:
- Download the DP/ER form from http://www.bussvc.wisc.edu/acct/forms/direct_payment.xls.
- Select if the form will be used for a vendor or a UW employee.
- Fill the form with your demographics.
- If you are on UW payroll, only include the last four digits of your Social Security number.
- Invoice Number will be DPddmmyr (e.g. DP010108)
- Contact Person and Telephone Number will be filled by the person revising it at Psych administrative offices.
- Enter the Amounts and:
- Account: leave it in blank
- Fund: first three digits of your project (e.g., 144, 135, or 133)
- Org: 487400
- Prog: 4
- Class: leave blank
- Budget Year: 8 (until June 30, 2008)
- Project: Project number (e.g., 144-PQ90)
- Fill in an explanation in the Additional Information / Justification box.
- Print the form and send it electronically to reimb@psych.wisc.edu
- Place the printed form along with all the receipts in the reimbursements mailbox on the 2nd floor of Brogden Hall.
- After a complete review and any necessary corrections, the form will be presented to your supervisor for signature.
After the forms are routed through the L & S and UW Accounting, a check will be mailed to the address provided. This process may take from 6-8 weeks.
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