University of Wisconsin–Madison

Internal Forms, Documents, and Information

Appointment Documents
Supervisor Documents
Employee Documents
UW Links

Appointment Documents
Employee Appointment Change Form – Qualtrics
New Appointment Form – Qualtrics
Student Hourly New Appointment Form – Qualtrics
Sample Job Duties Description

Unclassified Payroll changes or additions must be received by payroll before the 5th of the month PRIOR to the month you need the change.

For example:
To get paid properly for the month of July, submissions needs to be in payroll by June 5th.

Classified or Student Hourly:  Payroll changes must be received 7 days PRIOR to the effective date of the change.


Supervisor Documents
Instructions For Approving Student Hourly Hours
Classified Staff Overtime Form
Employee Separation

Employee DocumentsFaculty Leave Request Form [Word]
Classified/LTE Timesheet protected
Classified/LTE Timesheet unprotected
Reader/Grader Timesheet

UW Links
Disability Accomodation Policy
New Employees

Office of Human Resources

Facilities & Operations

Department Staff

Job Name Tele # * Room
Advising Melanie Jones 262-8766 426
Stephanie Osborn 262-2077 428
Valerie Johnson 890-4844 430
Allocations-faculty Marsha Stanek 262-1569 221
Audio/Visual equipment PHP Scheduler
Benefits Weijun Shang 262-3739 219
Budget Liz Rose 262-3168 218
Building Information and Issues Gary Malchow 262-1041 238C
Chair business Jake Parker 262-1040 238A
Clinic 262-5925 351
Copy machines (all questions) Gary Malchow 262-1041 238C
Course change forms and authorizations TBD 262-0512 223
Deliveries Gary Malchow or
Jake Parker
262-1040 238
DoIT number Brent Richie 262-3168 218
Electronic shops John Govin
Greg Kant
Elevator problems Gary Malchow 262-1041 238C
Email dist lists Jake Parker 262-1040 238A
Experiment log book Now Sona systems
Fax machine Gary Malchow 262-1041 238C
Financials – purchasing, awards, etc Brent Richie 265-1042 222
Grades TBD 262-0512 223
Graduate student records Kevin Belt 262-2079 238B
Grants administration Susan Atkinson 265-5504 217
Hilldale accounts Susan Atkinson 262-1041 222
Contracts Liz Rose 262-5504 218
Honorary fellow apts. Jake Parker 262-1040 238A
Human subjects’ cash
Brent Richie 262-1042 222
Keys Gary Malchow 262-1041 238C
Lecturer appts and Coordinator Tina Winston
Dan Barnish
Mail & postage Gary Malchow 262-1041 238C
MDS accounts Brent Richie 262-1042 222
Mechanician Andy Mulder 262-5631 B89
Parking (Reserved stalls, permits, etc) Gary Malchow 262-1041 238C
Payroll Weijun Shang 262-3739 219
Phone directory Marsha Stanek 262-1569 221
Printer problems Greg Kant 262-6848 B92
Pro cards Brent Richie 262-1042 223
Proctors Gary Malchow 262-1041 238C
Purchasing Brent Richie 262-3168 222
RA & PA project assistant appointments Weijun Shang 262-3739 219
Reimbursement Brent Richie 262-1042 222
Repairs (electronics) John Govin 262-3704
B92 (Shops)
Room reservations (classroom) TBD 262-0512 223
Student services receptionist Gary Malchow 262-1041 238C
Supplies Gary Malchow 262-1041 238C
Syllabi TBD 262-0512 223
Teaching assistants TBD 262-0512 223
Teaching evaluations TBD 262-0512 223
Timetable TBD 262-0512 223
Travel Brent Richie 262-1042 222
form to fill & print & bring
Gary Malchow 262-1041 238C
Webmaster Craig Rypstat
262-6848 B92

* The area code for all telephone numbers is 608

UW Psychology Email Lists

UW Psychology Committees

NPC – New Personnel Committee Research Committee
Hill Goldsmith (Chair) John Curtin (Chair)
Gary Lupyan (CCN) 1st yr Gary Lupyan (co-Chair)
Patricia Devine (Social) 2nd yr (completing term) Mark Seidenberg
John Curtin (Clinical) 2nd yr Chris Coe
Yuri Saalmann (Bio) (non-tenured) 2nd yr Sue Atkinson (staff, grants manager)
Jake Parker (Staff)
BSC – Budgetary Subcommittee Graduate Committee
Hill Goldsmith (chair) Craig Berridge (Assoc. Chair, Director of Graduate Studies)
Martha Alibali (Developmental/CCN) 1st yr Lyn Abramson
Jenny Saffran (CCN/Developmental) 1st yr Joe Austerweil
Judy Harackiewicz (Social) 2nd yr James Li
Tony Auger (Bio) 2nd yr Trish Devine
Liz Rose (ADM) Brad Postle
Kevin Belt (Graduate program coordinator, staff)
Undergraduate Committee
Karl Rosengren (Assoc. Chair, Director of Undergraduate Studies)  Social Media Presence/IT
Shawn Green (fall only) Bas Rokers (Chair)
Allyson Bennett Karen Schloss
Jenny Saffran (as Faculty Honors Coordinator) Shawn Green (fall only)
Kristin Shutts John Govin (staff)
Patti Coffey Melanie Jones (Adviser)
Jeff Henriques Craig Rypstat (Staff)
Tina Winston (as Lecturer Coordinator)
Stephanie Osbourn (Adviser) Coordinators
Lecturers – Tina Winston
Alumni Relations/Fundraising Introductory Psychology (PLA Coordinator) – Caton Roberts
Janet Hyde (Chair, Director of Alumni Relations) Introductory Psychology (extra credit) – Yuri Miyamoto
Allyson Bennett
Honors Program – Jenny Saffran
Craig Berridge Colloquium (adviser to Grad students) – Seth Pollak
Valerie Johnson (Advisor) TA Coordinator – TBD
Jake Parker (Staff)
Susan Atkinson (Staff) Director of Clinical Training
John Curtin
Morton Gernsbacher – Chair Faculty Senate – UW
Seth Pollak Yuri Miyamoto (senator) – Hill Goldsmith (Alternate)
Carol Ryff Catherine Marler (senator), tbn (alternate)
Richie Davidson Bas Rokers (senator), Joe Austerweil (alternate)
 Maryellen MacDonald
Diversity & Climate
Area Chairs Martha Alibali (Chair)
Clinical – John Curtin Lyn Abramson
Developmental – Kristin Shutts Diane Gooding
CCN – (divided responsibilities) Yuri Miyamoto
Biological – Yuri Saalmann Kevin Belt (Staff)
Perception – Bas Rokers Graduate Student(s)/postdocs to be named
Social – Judy Harackiewicz Undergraduate Student(s) to be named
UW Foundation Liason Group
Janet Hyde (Chair)
Hill Goldsmith
Karl Rosengren
Andrew Kitslaar (UW Foundation representative)
 Liz Rose (ADM)

UW Psychology Email Lists

The following are maintained Wisc Lists of the Department of Psychology – email: with any changes, please use the subject line of “Change to Wisc list” and include in the email the appropriate names and List name.

You do not have to be a member to email people in the groups represented. To use an email list, append the suffix For example, if there was a list with for Psychology Experiments with a prefix of psych-experiments, the address of the list serve would be The lists are not given as a complete email address to hep reduce the possibility of spamming.

psych-faculty UW Department of Psychology Faculty
psych-exec UW Department of Psychology Executive Committee
psych-lecturers UW Department of Psychology Lecturers
psych-faculty-affiliated UW Department of Psychology Affiliated Faculty
psych-staff UW Department Psychology Staff
psych-postdoc UW Department of Psychology Post docs
psych-ta-fa UW Department of Psychology Teaching & Faculty Assistants
psych-clinicalgrads UW Department of Psychology Clinical Graduate Students
psych-cag UW Department of Psychology Clinical Area Group faculty/staff members
bbb-psych-faculty UW Department of Psychology Biology of Brain and Behavior faculty
perception-psych-faculty UW Department of Psychology Perception faculty
psych-practicumgrads UW Department of Psychology Practicum Graduate Students/Faculty/Staff
psych-grad UW Department of Psychology Graduate Students
psych-club UW Department of Psychology Club
psych-805 UW Department of Psychology 805